BYLAWS OF THE CANADIAN HARD OF HEARING ASSOCIATION – SUDBURY BRANCH
NAME AND INSIGNIA
The name of the Branch is: Canadian Hard of Hearing Association – Sudbury Branch.
The Branch is also known by its abbreviated name: CHHA – Sudbury.
In these bylaws, the Branch will be referred to as “this Branch”.
This Branch will operate in: Sudbury, Ontario.
This Branch is a Branch of the national CHHA/AMEC organization. It will be self-governing as specified by these Bylaws. This Branch will operate at all times within the requirements specified by the national Bylaws and Board of Directors of the national organization.
DEFINITION OF HARD OF HEARING PERSONS
In all matters relating to the Canadian Hard of Hearing Association/L’Association Malentendants Canadiens (CHHA/AMEC) and this Branch, a hard of hearing person shall be deemed to mean a person who has a hearing loss and whose usual means of communication is by the spoken language. CHHA/AMEC and this Branch recognizes that this definition includes a broad spectrum of hearing loss, including those who are late-deafened and those deaf in childhood and educated orally.
The objectives of this Branch are:
4.1 To be the vehicle for articulation of concerns and co-ordination for members’ activities on behalf of and in the service of hard of hearing consumers in its area of jurisdiction.
4.2 To foster development of social, educational, technical and employment environments which would enable hard of hearing to achieve their potential.
4.3 To encourage the hard of hearing to take individual and collective responsibility for their growth and development.
4.4 To support the exploration of the capabilities and the problems of the hard of hearing, and to foster the study of solutions to these problems.
4.5 To promote the development of and the accessibility to technical aids and to other services and facilities for the hard of hearing.
4.6 To promote the education of the general public, social institutions, professionals and the hard of hearing themselves about hearing-related problems and the available solutions.
4.7 To pursue the aims of CHHA/AMEC in this area of jurisdiction.
Membership rules are the same as those of the national organization, namely:
5.1 Membership Categories
5.1.a. Regular Members
Such member shall be any person who supports the objectives of CHHA/AMEC.
A Regular Member must be a Canadian citizen or a landed immigrant.
5.1.b. Honorary Member
Such member shall be a person recognized and so designated by the Executive.
Such designation will explicitly describe the reasons why this honour is given and specify the term or special conditions attached to each Honorary Membership.
Such a member will have no voting privileges.
5.1.c. Organization Member
Such membership is available to any organization (excluding hard of hearing, consumer organizations) interested in the objectives of CHHA/AMEC and this Branch.
Only Regular Members are allowed to vote in elections and at the General Membership Meetings of this Branch and their Chapter (where one exists) and the National CHHA/AMEC.
5.3 Members’ Rights
All members are entitled to attend General and Special Membership Meetings of this Branch, the Chapter and CHHA/AMEC and to receive periodicals or information published by CHHA/AMEC, to be on the mailing list of CHHA/AMEC, and to all other rights that shall be provided for in these Bylaws.
6.1 The Annual General Membership Meeting of this Branch will be held every year.
6.2 Special General Membership Meetings of this Branch:
6.2.a. may be called by the President;
6.2.b. shall be called by the President at the request of no less than two-thirds of the Executive Committee;
6.2.c. shall be called by the President at the request of 10 members or 10 percent of the membership, whichever is smaller.
6.3 Meetings of the Executive Committee:
6.3.a. may be called by the President;
6.3.b. shall be called by the President, of no less than 3 members;
6.3.c. Executive Meetings twice a year (or more), as agreed to by a majority of the Executive Committee.
6.4 Notice for the Annual General Membership Meeting and Special General Membership Meeting of this Branch shall be given no less than 21 (twenty-one) days prior to the scheduled date of such meeting.
6.5 Notice for a meeting of the Executive Committee shall be given no less than 7 (seven) days prior to the scheduled date of such meeting. Notice may be issued telephone, writing, or in person.
7.1 Executive Committee
7.1.a. The Executive Committee shall carry out the policies established at the Annual and Special General Meetings of this Branch.
7.1.b. The Executive Committee shall be responsible for the operations of the organization and for the implementation of the policies established by this Branch. The Executive Committee will have the powers provided by these Bylaws.
7.1.c. The Executive Committee shall be composed of the President, the Past-president, the Vice-president, the Secretary and Treasurer. The members of the Executive Committee shall be known as the Officers of this Branch.
At its option this Branch establishes the following additional positions on the Executive Committee: Information Officer.
7.2 Standing and Ad Hoc Committees
7.2.a. The Executive Committee may establish such standing or ad hoc committees as it deems advisable. Chairpersons and members of committees will be appointed by the Executive Committee, but this authority may be delegated to the President.
7.2.b. Any Regular member of this Branch may be eligible to serve as a member or Chairperson of any committee.
7.2.c. There shall be a Nominating committee consisting of at least two Regular Members. This Committee will issue Calls for Nominations as determined by these Bylaws and receive nominations from the membership for all elective offices and positions in this Branch.
ELECTIONS OF THE EXECUTIVE COMMITTEE
8.1 Calls for nominations shall be announced to the membership at least 60 days prior to the Annual General meeting.
8.2 Nominations must be submitted in writing to the Chairperson of the Nominating Committee and hand delivered or postmarked at least seven days prior to the date of the Annual General Meeting of this Branch when nominations will be considered to be closed. Such nominations shall bear the signatures of the nominator and that of the candidate, and must indicate which position the candidate wishes to fill. Both candidates and their nominators must be Regular Members.
By signing the nomination paper the candidate expressly indicates willingness to serve in the indicated position, to participate in meetings, and to promote the aims of this Branch in an active manner.
ALTERNATIVELY, members may vote that nominations can remain open until closed at the Annual General Meeting, immediately prior to the election.
8.3 The members of the Executive Committee will be elected by the voting members of this Branch for a one-year term and may serve unlimited terms. The term of office of the Executive Committee shall start at the Annual General meeting of this Branch.
8.4 Every Regular Member has the right to vote.
8.5 The office of an Officer of the Branch shall be automatically vacated:
8.5.a. if an Officer shall resign one’s office by delivering a written resignation to the President or Secretary of the Executive Committee;
8.5.b. if one is found to be mentally incompetent or has become of unsound mind;
8.5.c. if at a general meeting of members a resolution is passed by two thirds of the members voting that one be removed from office;
8.5.d. on death;
Any vacancy may be filled by a majority vote of the Executive Committee of this Branch. Such appointment shall be effective until the next regular election of members to the Executive.
DUTIES OF OFFICERS
9.1 The President shall be the chief executive officer of this Branch. S/he shall preside at all meetings of this Branch and the Executive Committee of this Branch. S/he shall have the general and active management of the business of this Branch. S/he shall see that all orders and resolutions of the Executive are carried to effect and s/he or the Vice-president with the Secretary or other Officer appointed by the Executive for the purposes shall sign all Bylaws and other documents requiring the signatures of the Officers of this Branch. S/he shall be an ex-officio member of all committees.
9.2 The Vice-president shall, in the absence or inability of the President to perform the duties of the office, assume these duties and exercise the powers of the President. The Vice-president shall also perform such other duties as shall from time to time be imposed upon her/him by the Executive.
9.3 The Treasurer shall have the custody of the fund and securities of this Branch and shall keep full and accurate accounts of receipts and disbursements in books belonging to this Branch and shall deposit all monies and other valuable effects in the name to the credit of this Branch and in such depositories as may be designated by the Executive Committee from time to time. S/he shall disburse the funds of this Branch, as may be ordered by the Executive, taking proper vouchers for disbursements, and shall render to the President and Executive at the regular meeting of the Executive Committee or whenever they may require, an account of all the transactions as Treasurer and of the financial position of this Branch. S/he shall also perform such other duties as may from time to time be determined by the Executive.
The Treasurer of this Branch is also required to follow the accounting and reporting procedures determined from time to time by the national Treasurer of CHHA. The Treasurer will ensure that the financial records of this Branch are available for inspection by the national Treasurer.
9.4 The Secretary shall be responsible for all minutes of all proceedings in the books to be kept for the purpose. S/he shall give or cause to be given notice of all meetings of the members and of the Executive, and shall perform such other duties as prescribed by the Executive or President, under whose supervision s/he shall be.
INDEMNIFICATION OF DIRECTORS AND OFFICERS
All Directors and Officers and their heirs and administrators shall be indemnified against any and all authorized costs and expenses incurred by Directors and Officers while carrying out their duties.
LIABILITY OF OFFICERS
No Officer of this Branch shall be liable for acts, defaults, costs or expenses of any other Officer, or of any employee, or for any loss or damage arising from bankruptcy or insolvency.
CONDUCT OF BUSINESS
All meetings shall use Robert’s Rules of Order (current edition) in all cases to which they are applicable and to which they are not inconsistent with the Bylaws.
13.1 A quorum at a General Branch Meeting shall be at least five members of this Branch entitled to vote and personally present.
13.2 A quorum at an Executive Committee Meeting shall include the President or Vice-president and a minimum of one other member of the Executive Committee.
AMENDMENTS OF BYLAWS
14.1 Amendments of these Bylaws may be proposed by any members of the Executive Committee or any five Regular Members of this Branch by signed petition presented to the Executive Committee.
14.2 Amendments to any section or article of the Bylaws require a quorum at least two-thirds of the votes cast by Regular Members and by proxy, at any Annual or Special Meeting of this Branch.
14.3 Proposed amendments or additions to the bylaws shall be sent in writing to all dues-paying members at least seven days prior to the date of the General Membership Meeting of this Branch.
14.4 Proposed amendments require approval from the Board of Directors of CHHA before they can be instituted.
14.5 All matters necessary to the functioning of this Branch not provided for in the Bylaws will be determined by the majority votes cast by Regular Members at any Annual or Special General Meeting of this Branch.
SIGNATURE AND CERTIFICATION OF DOCUMENTS
Contracts, documents, or any instruments in writing requiring the authorization of this Branch shall be signed by the President and one other Officer.
The President may explicitly delegate this authority in writing. All contracts, documents, and instruments in writing so signed shall be binding upon this Branch without any further authority or formality. The Executive Committee may appoint any other member of this Branch to sign specific documents and instruments in writing, when required.
CARRYING OUT OF OPERATIONS
This Branch is to carry out its operation without pecuniary gain to its members and any profits or other accretions to this Branch are to be used in promoting its objectives.
The auditor will be appointed, on the recommendation of the Treasurer of this Branch, by the membership at the Annual General Membership Meeting of this Branch. The appointment of an auditor is subject to yearly review. An audit of accounts is to be done annually and a written report presented to the Executive Committee. The Treasurer must present this report to the Annual General Membership Meeting of this Branch for approval.
IN EVENT OF DISSOLUTION
It is especially provided that in the event of dissolution or winding up of this Branch all its remaining assets after payment of its liabilities shall be transferred to another Branch, Chapter, or the national Treasurer at the discretion of the membership. The membership agrees to ensure that the net balance at closing is not a deficit.
REMUNERATION OF OFFICERS
The Officers of the Branch, as such, shall not receive any stated remuneration for their services, but, by resolution of the Executive Committee, expenses of their attendance at meetings held in accordance with the Bylaws, and any other costs and expenses incurred while carrying out their duties as an Officer of the Branch may be allowed if approved by the Executive Committee of this Branch.
RESOLUTION TO AMEND BRANCH BYLAWS:
WHEREAS the Canadian Hard of Hearing Association (CHHA/AMEC) requires that all Branch Bylaws not be in conflict with the National Bylaws; and
WHEREAS the National Bylaws were amended May 1997;
THEREFORE LET IT BE RESOLVED that Sudbury BRANCH Bylaws are hereby amended for current use and are submitted to the National Board for approval.
This Resolution has been carried at a General Meeting of the Sudbury BRANCH held on June 10, 1998.